Administrative Assistant

Location: Shah Alam, Malaysia
Employment Type: Permanent

Overview

Our client, a growing engineering and construction company, is seeking a reliable and organised Administrative Assistant to support day-to-day administrative and operational coordination within the organisation.

This role is suitable for candidates who are hands-on, detail-oriented, and able to support office administration, coordination, documentation, and operational support functions in a fast-paced project environment.

Key Responsibilities

Administrative & Office Coordination

• Maintain proper filing systems and administrative records

• Handle general office administration and clerical support duties

• Monitor inventory of office supplies, stationery, pantry items, and office equipment

• Coordinate pantry and office supplies replenishment

• Assist with document preparation, data entry, and record maintenance

• Support internal coordination between departments and operational teams

Operational & Staff Coordination

• Assist in monitoring staff attendance, leave records, and timesheet coordination

• Support employee travel arrangements, including flight and accommodation bookings

• Coordinate staff-related documentation and administrative forms

• Assist in maintaining hostel-related administrative records and coordination where required

• Coordinate clinic, medical, and appointment arrangements for staff when necessary

Documentation & Reporting

• Prepare and maintain administrative reports, records, and documentation

• Assist in coordinating project and office documentation submissions

• Ensure proper maintenance and organisation of company records and files

Requirements

• Possess at least SPM, Diploma, or equivalent qualification in Business Administration or related field

• Minimum 2–3 years of relevant administrative or clerical experience, preferably within construction, engineering, or contracting environments

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)

• Good organisational and coordination skills

• Able to work independently with a positive and proactive attitude

• Strong communication and interpersonal skills

• Detail-oriented and able to manage multiple tasks effectively

Salary & Benefits

• Salary commensurate with experience

• Performance-based bonus

• Annual increment

• Medical benefits

• Opportunity to grow within a growing engineering organisation